Recording the Employee Expense via the Purchase Journal
Business Central has introduced a new Employee option on Purchase and Payment Journals. You can now use the Purchase Journal to record employee expenses and reimburse employee's via the Payment Journal using the EFT functionality.
Suggest Employee Payments
Suggest Employee Payments is a routine that populates the Payment based based on filter criteria entered prior to running.
|Summarize per Employee||Ensures that a single payment journal line created.|
|Posting Date||The posting date the payment journal line will be created with|
|Starting Document No.||The document number that will be populated on the journal. This will default from the Payment Journal Batch.|
|EFT Payment||Only payments for employee who have been setup for EFT payments will be included in the payment run.|
Create the EFT Payment File
Once you have run suggest vendor payments and reviewed the journal, you need to run the Create eBanking Payment function from the Process menu. This will populate the journal with the balancing line to the bank.
Payment Journal with the balancing line to the bank. The final step of the payment process is to import the .aba file into the online banking software and post the payment journal.
Cancel the EFT Payment File
If you need to make changes to the journal or the .aba file, you will need to cancel the eBanking Payment file first. This can be done by running the Cancel eBanking Payment function from the Process menu. By cancelling the EFT Payment file, the balancing bank line will be removed from the journal and the journal can then be edited.